Digital Asset Management MicroERP

Authorize the exact assets handed to publishing or activation teams.

• Approved master and use-window check
• Destination and release authorization
• Publication acknowledgement and takedown request

Keep production teams working from the correct approved media.

• Maintain version stacks and change notes
• Associate feedback with exact timestamps or pages
• Mark approved masters and obsolete versions

Keep approved brand materials available for consistent delivery.

• Maintain current logos, fonts and design references
• Record usage restrictions and expiry
• Link projects to the approved asset versions

Keep client feedback tied to the correct deliverable version.

• Share selected files with reviewers
• Collect annotations and approval decisions
• Show resolved versus outstanding comments

Keep AI-assisted material reviewable within the agreed client policy.

• Tool input and output provenance
• Human review and client-use restrictions
• Approved asset lineage and disclosure record

Prevent continued use of assets beyond the agreed permission period.

• Expiry and channel-use alerts
• Renewal quote and authorization
• Replaced withdrawn or renewed asset status

Confirm permitted use of third-party creative material.

• Record license scope and supporting evidence
• Check medium, territory and duration
• Track renewal, replacement or withdrawal actions

Deliver the agreed files securely in the correct formats.

• Package masters derivatives and instructions
• Manage recipient access and download expiry
• Track delivery failures and resend requests

Make captured or supplied files traceable and usable.

• Validate ingest completeness and checksums
• Apply project scene and subject metadata
• Identify duplicate missing or corrupt files

Retain usable project material for the agreed retention period.

• Archive source files masters and project dependencies
• Record retention terms and deletion approval
• Test retrieval and charge for agreed restoration work

Record the permissions needed for the specific commissioned use.

• Participant and guardian-authority record where applicable
• Accepted use scope term and evidence
• Missing or withdrawn-permission escalation

Clear external imagery music fonts or footage before final use.

• Requested use and licence comparison
• Purchase approval and permission evidence
• Restricted or rejected asset replacement